Time tracking via add-ons
Asana depends on integrations or custom fields; there is no native timer for billing accuracy.
SourceAlternatives
Best Asana Time Tracking Alternative for Hybrid Agencies in 2025
FlexTracker keeps hybrid agencies aligned on scopes, billable mix, and invoices—no third-party timer workarounds required.
Last reviewed 9/20/2025
Comparing FlexTracker vs Asana
Snapshot: FlexTracker vs Asana
Asana excels at task orchestration but relies on integrations or manual fields for time tracking. FlexTracker focuses on scoped billing data, live dashboards, and client-ready invoices so agencies can track and bill without plugins or spreadsheets.
| Feature | FlexTracker | Asana |
|---|---|---|
| Scope Governance | Default rates, color tags, and burn-down nudges sit in the timer view. | Asana requires custom fields or integrations to capture billable rates and scope health. |
| Invoice Builder | Export branded PDFs with grouped categories, notes, and taxes directly from History. | Asana exports task data to spreadsheets; finance still rebuilds invoices elsewhere. |
| Dashboards | Every plan includes dashboards for billable mix, scope drift, and top categories. | Asana dashboards focus on project status and require Premium or Business for custom charts. |
| Hybrid Rollout | Concierge migration maps scopes, categories, and default rates in under a week. | Asana rollout demands multiple custom fields, rules, and integrations to keep billing data consistent. |
Pain points
Why teams look beyond Asana
Invoices run elsewhere
Teams export tasks to spreadsheets or accounting software before sending invoices.
SourceScope visibility manual
Budgets require custom fields and manual monitoring; no inline color alerts.
SourcePer-seat upgrades
Advanced reporting needs Asana Business pricing, which adds up for hybrid agencies.
SourceWhy agencies switch to FlexTracker
- Need scope guardrails without hacky custom fields
- Want invoice-ready PDFs instead of spreadsheet exports
- Prefer dashboards tuned to billable mix over task status
- Require migration help for hybrid contractors and retainers
- Looking to consolidate time, scopes, and invoicing into one stack
Why agencies pair Asana projects with FlexTracker billing
Ops leads like Sienna Park rely on Asana for task choreography but still reconcile spreadsheets for billing. FlexTracker handles scoped time tracking and invoicing: scopes carry default rates, dashboards surface billable mix instantly, and invoices export as client-ready PDFs—no more plugins or manual fields.
- Timers and manual entry share scope defaults and color status
- Dashboards highlight billable mix, category drift, and overruns without add-ons
- Invoices inherit saved templates, taxes, and notes for every client
Scope Guardrails Without Custom Fields
Why FlexTracker wins
Set default rates, contract caps, and nudges directly in FlexTracker so scopes stay healthy.
Where Asana falls short
Asana needs custom fields and rules to approximate scope alerts.
Sources
“Color tags warn me before scopes go red, so Friday fire drills disappeared.”
Invoices Without Spreadsheet Handoffs
Why FlexTracker wins
Finance leads export branded PDFs with grouped categories and taxes straight from History.
Where Asana falls short
Asana task exports land in Google Sheets before invoices get finalized.
Sources
“Invoicing takes minutes now—FlexTracker spits out branded PDFs instead of raw CSV files.”
Dashboards Built for Billing
Why FlexTracker wins
Every plan includes dashboards for billable mix, scope drift, and top categories.
Where Asana falls short
Asana dashboards center on project status unless teams build custom charts with extra fields.
Sources
“Dashboards surface billable mix and top categories without another analytics add-on.”
Less bloat. Lower cost.
FlexTracker keeps it lean
FlexTracker keeps time, scopes, and invoices together while integrating with Asana projects.
Asana adds bloat
Asana orchestrates tasks; billing relies on add-ons and exports.
| Aspect | FlexTracker | Asana |
|---|---|---|
| Scope Management | Color-coded scopes + guardrails bundled in | Custom fields & rules per project |
| Invoice Workflow | Client-ready PDFs generated in FlexTracker | Exports to spreadsheets or accounting apps |
| Dashboards | Billable mix dashboards on every plan | Project dashboards require premium tiers |
Integrations that keep teams connected
FlexTracker
- • CSV export
Exclusive: CSV export
Asana
- • Harvest
- • Clockify
- • Everhour
- • Zapier
FlexTracker focuses on clean CSV exports today while gathering feedback on direct Asana integration needs.
Support that matches agency pace
FlexTracker
Email and live chat with product specialists; migration help included for agency plans.
Asana
Asana offers email support for Starter and 24/7 support for Enterprise tiers.
Switch from Harvest in a weekend
Hybrid agencies typically migrate within a week
- 1Export Asana tasks/time via integrations or CSV
- 2Share scope budgets and rate tables with FlexTracker migration support
- 3Configure default rates, categories, and billable status
- 4Invite contractors and confirm approval flows
Pricing snapshot
| Team size | FlexTracker | Harvest | Annual savings* | Notes |
|---|---|---|---|---|
| 5 seats | $79 | $150 | Save $852/yr | Asana Business at $30.49/user/month billed monthly required for advanced reporting and workload. |
| 25 seats | $299 | $762 | Save $5,544/yr | Asana Business for 25 seats before premium integrations and advanced approvals. |
*Savings calculated against Harvest list pricing with required add-ons as of 2025.
- Source: Asana Pricing
Frequently asked questions
Does FlexTracker replace Asana projects?
No. Keep Asana for task management and rely on FlexTracker for scoped time tracking, dashboards, and invoices ops can control.
Can FlexTracker export data into Asana dashboards?
FlexTracker exports CSV summaries you can import into Asana reporting or other BI tools.
How do we migrate Asana time tracking?
Export Asana time data via integrations or CSV, send it to support@flextracker.app, and we'll map clients, scopes, and rates for you.
Keep exploring FlexTracker
Ready to switch to FlexTracker?
Start a free trial to log hours faster, keep scopes organized, and send clean invoices.