Invoice add-on required
Clockify's invoicing lives behind paid upgrades and still exports CSV instead of native PDFs.
SourceAlternatives
Best Clockify Alternative for Consulting Teams in 2025
FlexTracker unifies time tracking, billable scopes, and invoicing so consulting leads can ship statements of work without spreadsheets.
Last reviewed 9/18/2025
Comparing FlexTracker vs Clockify
Snapshot: FlexTracker vs Clockify
See how FlexTracker replaces Clockify when client-ready billing, scope governance, and invoice automations matter most.
| Feature | FlexTracker | Clockify |
|---|---|---|
| Billable Scope Controls | Scoped rates, overruns, and color-coded health indicators stay visible across every client. | Clockify relies on workspace-level rates, making scope drift easy to miss. |
| Invoice Builder | Generate client-branded invoices in-app, with PDF or print-ready exports in seconds. | Clockify exports CSV data that must be reformatted in another tool. |
| Insights & Alerts | Dashboard metrics show hours, billable mix, and category trends without running separate reports. | Clockify surfaces weekly reports but requires extra steps to combine the same insights. |
| Team Adoption | Unified timers + manual entry keeps consultants logging time without hunting for modules. | Clockify separates timer, timesheet, and invoice views, slowing down busy teams. |
Pain points
Why teams look beyond Clockify
Disconnected scope visibility
Budgets and estimates live outside the main timer view, so managers rely on manual spreadsheets to watch retainers.
SourceLimited alerts
Teams only receive reports after the fact; there are no proactive notifications when a project is close to budget.
SourceFragmented approvals
Managers approve timesheets separately from invoicing, leading to duplicate reviews each billing cycle.
SourceWhy agencies switch to FlexTracker
- Need timers and manual entry in one workspace
- Want scopes with color tags and default billable rates
- Prefer to build invoices without leaving the app
- Require CSV exports and analytics without extra tools
- Looking to trim unused modules from daily workflows
Why consulting teams replace Clockify
Consulting directors like Marcus Lee juggle retainers, change orders, and distributed specialists. Clockify captures time, but Marcus still exported spreadsheets to line entries up with scopes and invoice formats. FlexTracker keeps the basics together: log time with notes, tag scopes with default rates, see trends on the dashboard, and build invoices from the same data.
- Timer and manual entry share the same categories and scopes
- Invoice drafts reuse saved profiles, templates, and snapshots
- Dashboard shows total hours, billable mix, and category trends
Scope Health at a Glance
Why FlexTracker wins
Leads manage color-coded scopes with default rates and pick a default scope for new timers.
Where Clockify falls short
Clockify separates projects and rate settings, so teams often re-enter the same details.
“Color tags warn me before scopes go red, so Friday fire drills disappeared.”
Invoices Built for Clients, Not Spreadsheets
Why FlexTracker wins
Finance teams export polished PDFs with branded headers and grouped line items the moment the period ends.
Where Clockify falls short
Clockify pushes CSV output that then needs Google Sheets or QuickBooks to finalize.
Sources
“Invoicing takes minutes now—FlexTracker spits out branded PDFs instead of raw CSV files.”
Built-in Period Analytics
Why FlexTracker wins
Dashboard views show total hours, billable mix, and top categories without leaving FlexTracker.
Where Clockify falls short
Clockify requires running separate summary reports to gather the same overview.
Sources
“Dashboards surface billable mix and top categories without another analytics add-on.”
Less bloat. Lower cost.
FlexTracker keeps it lean
Purpose-built for agencies and consultancies that measure time-to-invoice accuracy.
Clockify adds bloat
Clockify prioritizes free timesheets; billing teams still need external tooling.
| Aspect | FlexTracker | Clockify |
|---|---|---|
| Billing Readiness | Invoice-ready drafts with print-friendly previews | CSV downloads feed separate invoicing stacks |
| Rate Management | Scope defaults + per-entry adjustments | Workspace-level rates with limited overrides |
| Analytics | Built-in dashboard with billable rate and category trends | Manual report checks |
Integrations that keep teams connected
FlexTracker
- • CSV export
Clockify
- • CSV export
- • QuickBooks
- • Xero
FlexTracker focuses on dependable CSV exports today while we evaluate accounting integrations with customers.
Support that matches agency pace
FlexTracker
Email directly with the product team; walkthroughs available for onboarding
Clockify
Email support with 1-2 business day response
Switch from Harvest in a weekend
Most consulting teams finish migration in under a week
- 1Export projects, clients, and time entries from Clockify
- 2Share the CSV with FlexTracker support for mapping
- 3Review scopes and default rates after import
- 4Invite consultants and set default categories
Pricing snapshot
| Team size | FlexTracker | Harvest | Annual savings* | Notes |
|---|---|---|---|---|
| 10 seats | $149 | $199 | Save $600/yr | Clockify's Standard plan plus invoicing add-on required for billable rates. |
| 40 seats | $499 | $720 | Save $2,640/yr | Clockify's Enterprise tier needed for granular permissions and invoicing. |
*Savings calculated against Harvest list pricing with required add-ons as of 2025.
- Source: Clockify Pricing
Frequently asked questions
Does FlexTracker import Clockify data?
Yes. Export clients, projects, and time entries from Clockify as CSV, then email them to support@flextracker.app. We will help map scopes and categories before you go live.
Can I keep our existing invoice numbers?
FlexTracker lets you set starting invoice numbers or override per invoice so finance teams maintain compliance.
Do you support automated alerts?
Not yet. Today teams rely on the dashboard and history filters to review hours before invoicing, and email support@flextracker.app to share alert requirements as we shape the roadmap.
Keep exploring FlexTracker
Ready to switch to FlexTracker?
Start a free trial to log hours faster, keep scopes organized, and send clean invoices.