Manual invoice workflows
Teams export CSVs and rebuild invoices in accounting tools, adding hours of admin time.
SourceAlternatives
Best Harvest Alternative for Agencies in 2025
FlexTracker helps hybrid teams track time, organize scopes, and build invoices without extra modules.
Last reviewed 9/17/2025
Comparing FlexTracker vs Harvest
Snapshot: FlexTracker vs Harvest
Compare FlexTracker with Harvest to see which tool keeps time tracking and billing simple for teams that hate bloat.
| Feature | FlexTracker | Harvest |
|---|---|---|
| Timers & Manual Entry | Single view for timers and manual edits — perfect for logging hours on the road. | Separate timer and timesheet views slow down quick adjustments. |
| Scope Management | Color-coded scopes with default rates keep projects organized. | Projects require manual rate edits across tasks. |
| Invoice Builder | Template-based invoices with PDF export and placeholders. | Limited formatting and requires CSV export for customization. |
| Data Export | Unlimited CSV exports from history for clients and accountants. | Multiple reports needed to gather the same data. |
Pain points
Why teams look beyond Harvest
Limited scope control
Budgets are tracked per project but lack proactive alerts when work creeps.
SourceRigid rate management
Changing billable rates per entry requires awkward workarounds or duplicate projects.
SourceNo client portal
Clients cannot review time logs or approve invoices without additional tools.
Rigid invoice templates
Customizing invoice layouts requires external tools or manual editing.
SourceWhy agencies switch to FlexTracker
- Need timers and manual entry in one place
- Want scopes organized without extra planning modules
- Require customizable invoice templates with PDF export
- Prefer simple CSV exports over juggling multiple reports
- Looking to eliminate unused planning and forecasting modules
Simple hours + invoices for teams on the move
Jenny Coleman logs flex hours between hospital shifts and long drives. Allie Vaz runs a VA agency that invoices dozens of brands every week. Both tried Harvest and felt buried under modules they never needed. FlexTracker focuses on the workflow that matters: capture time quickly, keep scopes healthy, and deliver invoices your clients actually understand.
- Fast onboarding — import scopes, invite teammates, and start tracking within an hour
- Time, scopes, and invoices live in the same workspace
- Transparent pricing — no surprise add-ons for PDF exports or client-ready reports
Billable Tracking That Works on the Road
Why FlexTracker wins
Mobile-friendly timers and keyboard shortcuts make it easy to log flex shifts between assignments.
Where Harvest falls short
Harvest expects team members to bounce between timers and manual adjustments.
Sources
“Timers and manual entry finally live in one view, so I log hours between commutes without reopening spreadsheets.”
Invoice Automation, Zero Copy/Paste
Why FlexTracker wins
Teams personalize invoice layouts per client without touching a separate design tool.
Where Harvest falls short
Harvest forces CSV exports and limited formatting, so teams rebuild invoices elsewhere.
“Invoicing takes minutes now—FlexTracker spits out branded PDFs instead of raw CSV files.”
Scope Clarity Without Extra Tabs
Why FlexTracker wins
Color-coded scopes and default rates keep travel-heavy retainers organized in one view.
Where Harvest falls short
Harvest splits scope settings across multiple screens, making updates a chore.
Sources
“Color tags warn me before scopes go red, so Friday fire drills disappeared.”
Less bloat. Lower cost.
FlexTracker keeps it lean
Focused on billable tracking, scope controls, and invoices — the essentials hybrid teams rely on daily.
Harvest adds bloat
Harvest bundles timers with planning/budget add-ons that traveling professionals and VA teams rarely touch.
| Aspect | FlexTracker | Harvest |
|---|---|---|
| Module Overhead | Core time + invoicing features only | Planning, forecasting, and expense modules bundled |
| Setup Time | Under 1 hour to import scopes and start tracking | Multi-step setup for optional modules |
| Cost Leakage | Flat pricing tiers with all features included | Add-ons for retainers, budgets, and reporting |
Integrations that keep teams connected
FlexTracker
- • CSV export
Harvest
- • CSV export
- • QuickBooks
QuickBooks integration is on the FlexTracker roadmap.
Support that matches agency pace
FlexTracker
Priority chat + email support, 1-hour SLA for agency plans
Harvest
Email support with next-business-day response
Switch from Harvest in a weekend
Most teams complete migration over a weekend
- 1Export time entries and invoices from Harvest
- 2Import CSV into FlexTracker importer
- 3Map scopes to FlexTracker projects
- 4Invite team and set default billable rates
Pricing snapshot
| Team size | FlexTracker | Harvest | Annual savings* | Notes |
|---|---|---|---|---|
| 5 seats | $79 | $102 | Save $276/yr | Harvest billed monthly at $19/user plus $5/user Forecast add-on. |
| 25 seats | $299 | $475 | Save $2,112/yr | Harvest requires paid add-ons for retainers, advanced reporting, and additional team seats. |
*Savings calculated against Harvest list pricing with required add-ons as of 2025.
- Source: Harvest Pricing
- Source: Forecast Add-on
Frequently asked questions
Can I import Harvest time entries into FlexTracker?
Yes. Export your Harvest data as CSV and upload through FlexTracker's importer to backfill clients, projects, and entries.
Does FlexTracker support recurring invoices?
Recurring invoice schedules are on the 2025 roadmap; today you can duplicate invoice templates in one click.
How long does migration take?
Most agencies onboard within a weekend by importing scopes, inviting their team, and configuring defaults.
Keep exploring FlexTracker
Ready to switch to FlexTracker?
Start a free trial to log hours faster, keep scopes organized, and send clean invoices.