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Reliable time tracking requires multiple power-ups or external tools.
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Best Trello Time Tracking Alternative for Hybrid Agencies in 2025
FlexTracker keeps hybrid agencies aligned on scopes, billable mix, and invoices without stacking power-ups or manual spreadsheets.
Last reviewed 9/20/2025
Comparing FlexTracker vs Trello
Snapshot: FlexTracker vs Trello
Trello boards and cards shine for task tracking, but time tracking depends on power-ups or exports. FlexTracker focuses on scoped billing data, live dashboards, and client-ready invoices so agencies can track and bill without cobbling together plugins.
| Feature | FlexTracker | Trello |
|---|---|---|
| Scope Governance | Default rates, color tags, and burn-down nudges live in the timer view. | Trello relies on card labels or custom fields; scope health lives in spreadsheets. |
| Invoice Builder | Export branded PDFs with grouped categories, notes, and taxes straight from History. | Trello exports card data to CSV; finance teams rebuild invoices manually. |
| Dashboards | Every plan includes dashboards for billable mix, scope drift, and top categories. | Trello dashboards require third-party power-ups focused on project status. |
| Hybrid Rollout | Concierge migration maps scopes, categories, and default rates in under a week. | Trello workflows demand custom boards, automation rules, and power-ups to keep data consistent. |
Pain points
Why teams look beyond Trello
Why agencies switch to FlexTracker
- Need scope guardrails without power-ups
- Want invoice-ready PDFs instead of CSV exports
- Prefer dashboards tuned to billable mix over card status
- Require migration help for hybrid contractors and retainers
- Looking to consolidate time, scopes, and invoicing into one stack
Why agencies graduate from Trello time tracking hacks
Ops leads like Devin Patel rely on Trello boards for project visibility but still toggle between spreadsheets and power-ups for billing. FlexTracker handles scoped time tracking and invoicing end-to-end: scopes carry default rates, dashboards surface billable mix instantly, and invoices export as client-ready PDFs.
- Timers and manual entry share scope defaults and color status
- Dashboards highlight billable mix, category drift, and overruns without power-ups
- Invoices inherit saved templates, taxes, and notes for every client
Scope Guardrails Without Custom Fields
Why FlexTracker wins
Set default rates, contract caps, and nudges directly in FlexTracker so scopes stay healthy.
Where Trello falls short
Trello uses labels or custom fields; there are no inline scope alerts.
Sources
“Color tags warn me before scopes go red, so Friday fire drills disappeared.”
Invoices Without CSV Scrambles
Why FlexTracker wins
Finance leads export branded PDFs with grouped categories and taxes straight from History.
Where Trello falls short
Trello exports CSVs that finance teams format in Google Sheets or Excel.
Sources
“Invoicing takes minutes now—FlexTracker spits out branded PDFs instead of raw CSV files.”
Dashboards Built for Billing
Why FlexTracker wins
Every plan includes dashboards for billable mix, scope drift, and top categories.
Where Trello falls short
Trello dashboards need paid power-ups and still focus on project progress.
Sources
“Dashboards surface billable mix and top categories without another analytics add-on.”
Less bloat. Lower cost.
FlexTracker keeps it lean
FlexTracker keeps time, scopes, and invoices together and plays nicely with existing Trello workflows.
Trello adds bloat
Trello excels at kanban boards, but billing lives in power-ups and spreadsheets.
| Aspect | FlexTracker | Trello |
|---|---|---|
| Scope Management | Color-coded scopes + guardrails bundled in | Labels/custom fields per board |
| Invoice Workflow | Client-ready PDFs generated in FlexTracker | Exports to CSV and manual formatting |
| Dashboards | Billable mix dashboards on every plan | Power-ups for reporting |
Integrations that keep teams connected
FlexTracker
- • CSV export
Exclusive: CSV export
Trello
- • Slack
- • Google Drive
- • Zapier
- • Harvest
FlexTracker focuses on clean CSV exports today while gathering feedback on Trello integration needs.
Support that matches agency pace
FlexTracker
Email and live chat with product specialists; migration help included for agency plans.
Trello
Trello provides email support and community resources; power-up vendors handle integrations.
Switch from Harvest in a weekend
Hybrid agencies typically migrate within a week
- 1Export Trello cards/time via power-ups or CSV
- 2Share scope budgets and rate tables with FlexTracker migration support
- 3Configure default rates, categories, and billable status
- 4Invite contractors and confirm approval flows
Pricing snapshot
| Team size | FlexTracker | Harvest | Annual savings* | Notes |
|---|---|---|---|---|
| 5 seats | $79 | $95 | Save $192/yr | Trello Premium at $15/user/month plus estimated $20 for paid power-ups across the team. |
| 25 seats | $299 | $525 | Save $2,712/yr | Trello Premium for 25 seats plus estimated $10/user for power-ups. |
*Savings calculated against Harvest list pricing with required add-ons as of 2025.
- Source: Trello Pricing
Frequently asked questions
Does FlexTracker replace Trello boards?
No. Keep Trello for task management and use FlexTracker for scoped time tracking, dashboards, and invoices ops can control.
Can FlexTracker export data into Trello?
FlexTracker exports CSV summaries you can attach to Trello cards or import into reporting power-ups.
How do we migrate Trello time tracking?
Export power-up data or boards as CSV, send them to support@flextracker.app, and we'll map clients, scopes, and rates for you.
Keep exploring FlexTracker
Ready to switch to FlexTracker?
Start a free trial to log hours faster, keep scopes organized, and send clean invoices.