Requires project tool integration
Everhour is designed to sit on top of tools like Asana or Trello, adding setup overhead for teams wanting a standalone tracker.
SourceAlternatives
Best Everhour Alternative for Agency Operations in 2025
FlexTracker gives agency ops leads live scope guardrails, bundled invoicing, and dashboards without bolting onto another PM tool.
Last reviewed 9/20/2025
Comparing FlexTracker vs Everhour
Snapshot: FlexTracker vs Everhour
Everhour was built to plug into Asana and Trello. FlexTracker skips the integration overhead by keeping scopes, time, and invoices together for agency ops teams.
| Feature | FlexTracker | Everhour |
|---|---|---|
| Scope Governance | Default rates, color-coded health, and overruns live in the same hub as timers and manual entry. | Everhour piggybacks on project tasks and lacks native scope guardrails or burn-down cues. |
| Invoice Builder | Export branded PDFs with grouped categories, taxes, and notes straight from History. | Everhour sends time data to QuickBooks or Xero; teams rebuild presentation-ready invoices elsewhere. |
| Billing Insights | Dashboards show billable mix, scope drift, and category trends without extra upgrades. | Everhour relies on summary reports and PM tool dashboards for the same context. |
| Hybrid Rollout | Concierge migration helps map scopes, categories, and contractor rates in under a week. | Everhour imports rely on PM integrations and manual CSV clean up. |
Pain points
Why teams look beyond Everhour
Invoices depend on accounting apps
To send invoices, teams must sync Everhour data into QuickBooks, Xero, or FreshBooks first.
SourceLimited scope guardrails
Budgets and alerts mirror PM tasks, so ops leads still rely on spreadsheets to watch retainers.
SourceManual imports
Historical data migration requires CSV exports and re-tagging time before it matches new scopes.
Why agencies switch to FlexTracker
- Need scope guardrails without depending on Asana or Trello projects
- Want invoice-ready PDFs without exporting to QuickBooks
- Require billable mix dashboards bundled into the core plan
- Prefer concierge migration support for hybrid agencies
- Looking to manage time, scopes, and invoices in one platform
Why hybrid agencies outgrow Everhour
Agency ops leads like Darryl Ng juggle retainers across contractors in multiple tools. Everhour collects time but still leans on Asana boards and QuickBooks to finish the job. FlexTracker brings everything together: scopes hold default rates, timers share the same guardrails, dashboards surface billable mix instantly, and invoices export ready for clients.
- Timers and manual entry share color-coded scopes and defaults
- Dashboards highlight billable vs non-billable mix without external analytics
- Invoices reuse templates, taxes, and notes for every client snapshot
Scope Guardrails without PM Overhead
Why FlexTracker wins
Ops teams set default rates, contract caps, and overrun nudges directly in FlexTracker.
Where Everhour falls short
Everhour mirrors task lists and leaves scope health to the PM tool.
Sources
“Color tags warn me before scopes go red, so Friday fire drills disappeared.”
Invoices On Demand
Why FlexTracker wins
Finance leads export branded PDFs in seconds with grouped categories and optional taxes.
Where Everhour falls short
Everhour pushes time data into QuickBooks or Xero before an invoice can be styled.
Sources
“Invoicing takes minutes now—FlexTracker spits out branded PDFs instead of raw CSV files.”
Dashboards Bundled by Default
Why FlexTracker wins
Every plan includes dashboards for billable mix, scope drift, and top categories.
Where Everhour falls short
Everhour depends on PM tool reports or manual exports for the same insight.
Sources
“Dashboards surface billable mix and top categories without another analytics add-on.”
Less bloat. Lower cost.
FlexTracker keeps it lean
FlexTracker keeps time, scopes, and invoices together for hybrid agencies.
Everhour adds bloat
Everhour layers on top of PM tools and hands invoicing off to accounting platforms.
| Aspect | FlexTracker | Everhour |
|---|---|---|
| Scope Management | Color-coded scopes with guardrails and rate defaults | Depends on PM tasks; no native overrun alerts |
| Invoice Workflow | Client-ready PDFs generated in FlexTracker | Requires exporting to QuickBooks or Xero |
| Analytics | Billable mix dashboards bundled | Manual reports or PM analytics |
Integrations that keep teams connected
FlexTracker
- • CSV export
Exclusive: CSV export
Everhour
- • QuickBooks
- • Xero
- • Asana
- • Trello
- • Basecamp
FlexTracker focuses on reliable CSV exports today while gathering feedback on direct accounting integrations.
Support that matches agency pace
FlexTracker
Email and live chat with product specialists; migration help included for agency plans.
Everhour
Email support and knowledge base; migration depends on integrations.
Switch from Harvest in a weekend
Hybrid agencies typically migrate within a week
- 1Export Everhour reports or project time as CSV
- 2Share scopes and rate tables with FlexTracker migration support
- 3Configure default rates, categories, and billable status
- 4Invite contractors and set approval flows
Pricing snapshot
| Team size | FlexTracker | Harvest | Annual savings* | Notes |
|---|---|---|---|---|
| 5 seats | $79 | $50 | Save $348/yr | Everhour Lite at $10/user/month billed monthly; invoicing requires connecting to accounting apps. |
| 25 seats | $299 | $250 | Save $588/yr | Everhour Lite for 25 users; advanced features add costs when layering other PM seats. |
*Savings calculated against Harvest list pricing with required add-ons as of 2025.
- Source: Everhour Pricing
Frequently asked questions
Can FlexTracker replace Everhour and Asana together?
Many agencies keep Asana for tasks but rely on FlexTracker for scopes, rates, and invoices so finance and ops share one source of truth.
How does invoicing differ from Everhour?
FlexTracker exports branded PDFs directly. Everhour requires syncing to QuickBooks, Xero, or FreshBooks before you can send an invoice.
Do you support contractor approvals?
Yes. FlexTracker lets managers review entries before invoices are sent, and we can tailor the workflow during migration.
Keep exploring FlexTracker
Ready to switch to FlexTracker?
Start a free trial to log hours faster, keep scopes organized, and send clean invoices.